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Aerologix Pty Ltd

Last reviewed: 15.04.2022

  1. About this Privacy Policy
    1. This is the Privacy Policy for Aerologix Pty Ltd, (us, we, our) ABN 38 634 269 211, which sets out our personal information handling practices to assist our compliance with the Australian Privacy Principles and the Privacy Act 1988 (the Act). This policy sets out the different types of personal information we collect, why we collect it, how we use it, and what you can do if you would like to correct any details we may hold about you, or exercise other rights you have. 
    2. We will update this Privacy Policy from time to time at our discretion, and we will notify you of updates if we have your contact details. You can visit our website to see the latest version of the Privacy Policy. 
    3. Providing it is lawful and practical, we will give you the option of not identifying yourself, using a pseudonym, or not providing personal information when you enter into a transaction or deal with us. If you elect not to provide us with personal information then we may not be able to provide you with the information, products, services or support that you may want. For example, we need a name, address and payment details to do business with you.
  2. Why do we collect personal information?
    1. We collect, hold and use personal information so we can market and provide products and services to our customers, verify your right and ability to legally operate drones, employ our staff, review job applications, and comply with our legal obligations.
  3. What personal information do we collect?
    1. We collect the following personal information from our customers, employees, suppliers and other people who contact us. The actual information collected will depend on the reason we are in contact with you:
      1. name, date of birth, email/physical/shipping/billing addresses, telephone numbers, profile photo (using Google APIs and OAuth) ;
        1. civil aviation licensing information, including your Remote Pilot Licence and Aviation Reference Number;
      2. your devices’ internet protocol addresses, type, screen size, geolocation, referring domain and out link, search terms on our site, pages visited on our site and date and time of page accesses;
      3. information about the products and services that you purchase or consider purchasing from us; 
      4. for our employees – date of birth, address, next of kin, telephone numbers, email addresses and tax file number; and
      5. in some cases we may require you to supply us with a current police clearance and/or working with children clearance.
  4. How do we collect and store your personal information?
    1. The main way we collection personal information about you is when you give it to us. We also collect personal information in a number of other ways, including:
      1. through information submitted through our website and applications;
      2. through web analytics;
      3. through communications with you, including emails, voice calls, chat widgets and other support processes, and via social media; 
      4. when you provide services to us and/or our customers; and
      5. when you order products and services from us.
    2. We may receive unsolicited personal information in the course of our business.  We will deal with this information in accordance with this policy. 
    3. We store personal information:
      1. in systems that we use in connection with our business, some of which may be owned and operated by our suppliers in Australia and abroad; 
      2. in our hard copy files; and
      3. in the databases associated with our website.
    4. We will retain your personal information for as long as needed or permitted in light of the purpose(s) for which it was obtained.  The criteria used to determine our retention periods include:
      1. the length of time we have an ongoing relationship with you and provide products or services to you;
      2. legal obligations we may have to keep (or destroy) your data; and
      3. legal advice we receive (such as in regard to litigation, regulatory investigations or applicable statutes of limitation).
    5. When your personal information is no longer required it is destroyed in a secure manner. 
  5. Information we don’t collect
    1. Bank account and credit card payment information is held by our third party payment provider, which has its own privacy policy, which is linked you provide your banking details to that provider. We do not store your banking or credit card details.  If you wish to view this policy, please contact us and we can direct you to it. Our credit card processing contractor will collect payer and credit card information and details of other payment methods used on our website and to purchase our products and services. 
  1. What do we use your personal information for?
    1. We collect, hold, use and disclose personal information for the following purposes:
      1. verify your eligibility to operate as a drone pilot under the Civil Aviation Safety Authority legislation and regulations;
      2. processing transactions for you and our customers;
      3. enabling you to provide services to your or our customers;
      4. operating our business, including disclosing information to our professional advisors, contractors, consultants and customers;
      5. delivering to you the products and services that you have ordered and provide you with customer service following these orders;
      6. conducting marketing and sales promotions;
      7. promoting our goods and services;
      8. improving the application and website experience of our customers and visitors; and
      9. employing our staff.
    2. We also use personal information for our own internal business purposes including:
      1. data analysis to improve our products and services, identifying usage trends so we can understand which of our products and services are of most interest to our customers, developing new products and services, determining the effectiveness of marketing campaigns so that we can adapt to the needs and interests of our customers; 
      2. auditing our internal processes to ensure they function as intended and that we comply with regulatory requirements;
      3. fraud and security monitoring; and
      4. operating and expanding our business activities such as understanding which of our services are of most interest to our customers, so we can focus on our customers’ needs.
    3. We may de-identify data so that it ceases to be personal information as defined in the Act. That data may be aggregated or otherwise used in ways that ensure it remains de-identified.
  2. Do we share your personal information?
    1. We do not share your personal information with third parties, except to the extent disclosed in this policy and either approved by you or required by law. We will provide you with links to third party privacy policies where appropriate. 
  3. Sending information outside Australia
    1. We may send and hold personal information outside Australia in the following circumstances:
      1. where our website, internal information technology systems, or any software as a service or hosting service we use to provide or support our services is hosted by us or a third party, and the hosting facilities and/or the back-up/disaster recovery sites are located abroad; 
      2. we are required to disclose information to other members of our corporate group for regulatory or legal reasons; or
      3. where a third party application is being used in connection with our interactions with you, e.g. when we use email, help desk or VoIP providers, the third party providers of the relevant application may have their applications hosted overseas. 
    2. When we send personal information outside Australia for processing we will enter into formal contracts with those processors, which will contain privacy terms and conditions that allow us to meet our privacy obligations to you. 
  4. Cookies and beacons
    1. When you visit our website, we may collect information from you automatically through cookies, beacons or similar technology, and place cookies (a small text file) on your computer or device where possible. 
    2. We use cookies and beacons to operate and improve your experience on our site, including:
      1. allowing our web site merchant processes to operate correctly and efficiently;
      2. display advertisements that are relevant to you;
      3. collect analytical data;
      4. allowing you to sign in faster, and keeping you signed in;
      5. saving items in your cart; and
      6. to track how the site is used. 
    3. If you do not want us to use cookies then you may stop them, or be notified when they are being used, by adopting the appropriate settings on your browser. If you do not allow cookies to be used then some or all of the website or other applications or tools on it might not be accessible to you and you may not be able to purchase products or services from us.  
  5. Links to other websites and applications
    1. Our website may include links to other websites and applications that are not owned or operated by us. We are not responsible for the content of those websites, applications or tools, nor for any products, services or information contained in them or offered through them.  You should review the privacy policies and terms and conditions of use of those websites, applications and tools when you visit them.
  6. Your rights regarding your personal information
    1. You have the right to access your personal information that we hold, and request that it be rectified or erased. If you want to access your personal information we hold or you believe any of your personal information that is held by us is inaccurate, out of date, incomplete, irrelevant or misleading or it is not necessary for us to continue to hold it, you can contact us, and we will either provide you with access to the personal information, or we will correct it, as applicable, within a reasonable period. 
    2. We may not be able to delete all of your personal information, as taxation and governance laws require us to retain certain information.
    3. If we delete some or all of your personal information then we may be unable to provide you with products and services.
    4. You may unsubscribe from our direct marketing at any time. We will not send you direct marketing without your consent and you can withdraw your consent at any time by selecting the ‘unsubscribe’ link within each email.
  7. Complaints
    1. If you wish to complain about a breach of any Australian Privacy Principle that binds us, a registered privacy code that binds us or this Privacy Policy, then you should contact us using the information in the Contacting Us section of this Privacy Policy. 
    2. We will use our best efforts to respond to any complaint within 5 business days of the date of receipt.  We will attempt to resolve your complaint to your satisfaction. 
  8. If you are not satisfied with how we deal with your complaint you may contact the Australian Information Commissioner, whose contact details can be found at https://www.oaic.gov.au
  9. Contacting us
    1. If you have any questions regarding this privacy policy or your information, we invite you to contact us by:
      1. email at info@aerologix.com; 
      2. using the contact web form on our website at https://aerologix.com/contact-us; or
      3. writing to: 

Suite 6.02,
165 Walker Street,
North Sydney NSW 2060,

GDPR Addendum

Aerologix Pty Ltd

For the purposes of GDPR (as applicable), we are the ‘controller’.

In respect of residents of the European Economic Area (EEA), references to personal information in the Aerologix Privacy Policy means any information that (either in isolation or in combination with other information) enables you to be identified directly or indirectly.

In some instances, we may combine other information with personal information. If other information is combined with personal information or is used to build a profile of an individual (in a way which could be reasonably used to identify that individual), the combined information will be treated by us as personal information for as long as it remains combined.

If you are a resident in the EEA, you have the following rights in relation to your personal information (where applicable):

  • Access. As provided by applicable data protection law, you have the right to obtain from us confirmation as to whether or not personal information concerning you is being processed, and, where that is the case, to request access to the personal information. This access information includes – amongst other things – the purposes of the processing, the categories of personal information concerned, and the recipients or categories of recipients to whom the personal information have been or will be disclosed. However, this is not an absolute right and the interests of other individuals may restrict your right of access. You may have the right to obtain a copy of the personal information undergoing processing free of charge. For further copies requested by you, we may charge a reasonable fee based on administrative costs.
  • Rectification. As provided by applicable data protection law, you have the right to have incomplete or inaccurate personal information that we process about you rectified.
  • Deletion. As provided by applicable data protection law, you have the right to request that we delete personal information that we process about you, except we are not obliged to do so if we need to retain such data in order to comply with a legal obligation or to establish, exercise or defend legal claims or if other statutory restrictions apply.
  •  Portability. Depending on the circumstances and as provided by applicable data protection law, you have the right to obtain personal information we hold about you, in a structured, electronic format, and to transmit such data to you or another data controller, where this is (i) personal information which you have provided to us, and (ii) if we are processing that data on the basis of your consent or to perform a contract with you.
  •  Restriction. Depending on the circumstances and as provided by applicable data protection law, you have the right to restrict our processing of your personal information where you believe such data to be inaccurate; our processing is unlawful; or that we no longer need to process such data for a particular purpose or where other legal grounds to request restriction apply unless we are not able to delete the data due to a legal or other obligation or because you do not wish for us to delete it or because other statutory restrictions apply.
  •  Withdrawing Consent. If you have consented to our processing of your personal information, you have the right to withdraw your consent at any time, free of charge. Such a withdrawal will not affect the lawfulness of the processing prior to your withdrawal of consent. You should note that the withdrawal of consent may not affect our right to use some or all of your personal information in circumstances where your consent was not required to use such data. For example, if we need your personal information to manage a contractual relationship with you or we have legitimate interest in using your data to run our website or operate our business.
  •  Objection. Under certain circumstances, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal information by us and we are required to no longer process your personal information. Such right to object especially applies if we collect and process your personal information for profiling purposes in order to better understand your interests in our products and services or for certain types of direct marketing. If you have a right to object and if you exercise this right, your personal data will no longer be processed for such purposes by us. You may exercise this right by contacting the Privacy Officer. Such a right to object may, in particular, not exist if the processing of your personal information is necessary to take steps prior to entering into a contract or to perform a contract already concluded.
  • You can make a request to exercise any of these rights in relation to your personal information by sending the request to the Privacy Officer at the contact details provided in the Aerologix Privacy Policy.
  • Alternatively, if you have a complaint and you are based in, or the issue you would like to complain about took place in the European Economic Area (EEA), you may make a complaint to your local data protection authorities in EEA countries.